Systematic3

Privacy Policy

Last updated:

Systematic3 (“we”, “our”, “us”), registered in the Netherlands, operates in the recruitment and executive search industry. We also provide resources for job seekers, podcasts, and coaching services for recruiters. This Privacy Policy explains how we process your personal data in accordance with the General Data Protection Regulation (GDPR / AVG) and Dutch law.

1. Data Controller

Systematic3 is the data controller of your personal data.

  • Registered address: Herengracht 449 A, 1017BR Amsterdam, Netherlands
  • Email: info@systematic3.com
  • Phone: +33 (0) 609675624

For questions about your personal data or this Privacy Policy, contact us using the details above.

2. Personal Data We Collect

Depending on your interactions with us, we may collect:

  • Recruitment & job seekers: Name, contact details, CV, employment history, education, skills, references, communications
  • Coaching services: Registration details, payment information, progress notes, and feedback
  • Podcast & resources subscribers: Email address, subscription preferences, engagement data (views, clicks, downloads)
  • Website & technical data: IP address, browser type, device information, cookies, and analytics data
  • Other optional information: Social media profiles or data you voluntarily provide

3. How We Use Your Personal Data

  • Recruitment: assessing candidates, matching with roles, presenting profiles to clients (with consent)
  • Coaching: personalised coaching, tracking progress, delivering training services
  • Content delivery: sharing podcasts, newsletters, and resources
  • Marketing: sending updates and promotions (opt-out available)
  • Website operations: security, functionality, analytics
  • Legal compliance: fulfilling Dutch and EU obligations
  • Consent: newsletters, coaching, sharing profiles with clients
  • Contractual necessity: services requested or contracts signed
  • Legitimate interest: recruitment operations, service improvement, communications
  • Legal obligation: compliance with employment, tax, data protection laws

5. Data Retention

  • Recruitment data: retained while meaningful contact exists, or up to 2 years after last contact
  • Coaching data: retained for the programme duration + 2 years
  • Podcast subscribers: retained until you unsubscribe
  • Contractual data: retained for 6 years for tax/legal compliance

6. Sharing Your Data

  • Clients / employers: only with your explicit consent
  • Service providers: IT, payments, hosting, analytics
  • Authorities: where legally required
  • Business transfers: buyer becomes data controller

We never sell your data.

7. Cookies & Tracking

We use cookies and analytics tools to improve website functionality and user experience. You will be asked for consent upon your first visit. Read our full Cookie Policy for details.

8. Sensitive Personal Data

We only process sensitive data with your explicit consent, including health information, disabilities, or financial/background checks for specific roles.

9. International Transfers

If data is transferred outside the EEA, we ensure safeguards like EU Standard Contractual Clauses are in place.

10. Your Rights Under AVG / GDPR

  • Access, rectify, or erase your data
  • Restrict or object to processing
  • Withdraw consent at any time
  • Data portability
  • File a complaint with the Dutch supervisory authority: Autoriteit Persoonsgegevens

To exercise your rights, contact: info@systematic3.com

11. Data Security

We implement technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. The latest version will always be available on our website.

© 2025 Systematic3